What TeamYo does
Time tracking, shifts, payroll hours, leave management and HR, for teams in Portugal. Leave management is free for up to 5 employees; Pro starts at €1.70 per employee/month.
Digital time clock
Recording working time on the mobile phone, with GPS and clock-in zones by location.
Pro plan
GPS clock-in with geofencing by location
Each location can have a clock-in zone, with a radius between 20 metres and 5 kilometres. A clock-in outside the zone is refused. GPS collection and geofencing are switched on in the company settings.
Pro plan
Geofencing exemption per employee
The administrator can exempt people who work outside the premises from the clock-in zone. The change is recorded, with who made it and when.
Pro plan
Work modes: remote work and travel
When clocking in, the employee indicates whether they are working remotely or travelling. The company chooses the modes it uses and who can clock in outside the premises.
Pro plan
Automatic clock-ins at the planned time
For people with fixed hours, TeamYo records the start and end at the time of the published shift or the weekly schedule. It does not clock in during annual leave, approved absences or days off, and only fills in missing clock-ins. It is switched on per employee.
Pro plan
Auto-break and paid breaks
After the working time without a break that you set, TeamYo inserts a break of the chosen length. Breaks can count as paid time, in the company schedule or in each shift type.
Pro plan
Log of refused clock-in attempts
Each refused attempt is recorded with the reason, the distance to the nearest clock-in zone and the location on the map.
Pro plan
Clock-in correction requests, with history
The employee asks to correct, add or delete a clock-in from the last 30 days, and the approver accepts or rejects it. Each clock-in keeps the history of its changes.
Pro plan
Month close with audit trail
Closing the month locks changes to that month's clock-ins, and the month can be reopened. Who closed and who reopened it is recorded, and every change to clock-ins stays in the history with its author.
Pro plan
Retention and automatic purging of location data (GDPR)
The coordinates of each clock-in are deleted automatically at the end of the period you set: 90 days by default, from 1 day to 10 years. The record of working time is kept.
Alerts and daily control
Find out on the same day who has not clocked in and see each person's attendance without doing the maths.
Pro plan
Missing clock-in alert
When the minutes you set have passed after the start or end of the shift without a clock-in, TeamYo notifies the employee and their manager, by email, in the app or both. The waiting time and the channel are set separately for the employee and for the manager, between 5 minutes and 12 hours.
Pro plan
Live time clock dashboard
See who is working, on a break or out, the hours of the day, the planned shift, the location and who needs attention.
Pro plan
Late arrivals, early departures and balance per day
The time clock reports show, per employee and per day, late arrivals, early departures and the hours balance, with a lateness tolerance you can configure.
Pro plan
Daily summary at 08:00
Every morning, in the app, each employee receives their days with clock-ins to resolve and each manager receives those of their team.
Shifts and rosters
Plan the roster and let TeamYo check the limits before you publish it.
Pro plan
Shift types and split shifts
Create reusable shift types, with one or more blocks on the same day, for example 10am-2pm and 6pm-10pm. The gap in a split shift does not count as an early departure.
Pro plan
Roster publishing and week copy
Prepare the roster as a draft and publish it: each person receives the notification in the app. Copy one week to another, by location.
Pro plan
Automatic roster validation
Before publishing, TeamYo checks the rest between shifts (11 hours, as in Article 214 of the Labour Code), the hours per week (48 by default), the hours per day and consecutive working days (12 hours and 6 days by default, which the company adjusts to its schedule and collective agreement) and conflicts with absences. A roster that does not comply is not published.
Payroll calculations
The hours that payroll processing needs, counted from actual clock-ins.
Pro plan
Night hours
Set the night period (10pm to 7am by default) and the premium. TeamYo counts night hours from actual clock-ins, not from the planned shift.
Pro plan
Work on public holidays
Hours worked on a public holiday are counted separately, with the premium you set.
Pro plan
Time sheet sent to your accountant automatically
On the day of the month you choose, between 1 and 28, the accountant receives the previous month's Excel file by email: detail per day, summary per person, days to resolve and absences, with night and public holiday hours.
Holidays and absences
Requests, approvals, balances and the holiday map, without Excel spreadsheets.
Free and Pro
Requests, approval and cancellations
The employee requests holidays or an absence, and the approver receives an email and a notification in the app. Cancelling approved holidays also goes through approval.
Free and Pro
Holiday map in PDF and Excel, with reminders
Generate the holiday map in PDF, as a calendar or a list, or in Excel, and send reminders to people who have not yet booked their holidays.
Free and Pro
Balance carry-over and expiry warning
Unused days carry over to the following year up to the limit you set, and the employee is warned 30 and 7 days before they expire.
Free and Pro
National, regional and municipal public holidays
The calendar includes the national public holidays and those of the company's region and municipality.
Pro plan
Sync with Google Calendar and Outlook
Each employee connects their calendar, and approved absences appear in Google Calendar or Outlook.
HR and compliance
Training, company structure, access and what the law requires, in one place.
Pro plan
Training hours and costs
Training hours per employee, against an annual target you can set to the 40 hours of Article 131(2) of the Labour Code, as amended by Law 93/2019, and of the costs of each training course.
Pro plan
Development plans
Development plans with objectives and review by the manager or the training lead.
Pro plan
Company documents
Internal regulations, workplace accident insurance and occupational safety and health documents, in one place.
Early access
Medical examinations with fitness certificate
Each employee's medical examinations, with the fitness certificate, in one place.
Early access
Labour compliance dashboard
TeamYo checks the Labour Code obligations that apply to your company and warns you when something is missing or about to expire.
Pro plan
Organisation chart
The company's organisation chart, with each person's manager.
Free and Pro
Departments and multiple locations
Organise the team by departments and by locations.
Free and Pro
Approvers by department or location
Set the approvers you need for each department, each location or the whole company, with separate approvers for holidays and, on the Pro plan, for the time clock.
Free and Pro
Audit log
Actions taken in the account are kept in the audit log, which only people with permission can view.
Pro plan
Google and Microsoft SSO
The team signs in with the company's Google or Microsoft account.
Free and Pro
Interface in Portuguese and English
Each person chooses the language, or the company sets one for everyone.
Free and Pro
Account setup done by our team
Our team sets up your company's account for you.
By sector
What TeamYo does, and what the law asks for, in each sector.
Plans
- Free and Pro: included in the Free plan, up to 5 employees, and in Pro.
- Pro plan: €1.70 per employee/month billed annually, or €2.00 billed monthly.
- Early access: available to some companies on request. Ask us about it.
- Enterprise plan: for teams of 25 or more employees, pricing on request.
See TeamYo working in your company
Leave management is free for up to 5 employees, and we set up your account for you.
Try 14 days free